Green Country HOA Management

Let us take care of your neighborhood…

so you can enjoy it!

Family Relaxing

Volunteers are just that—volunteers. Expecting a group of individuals to create the margin in their life to run a community—for free—on top of their jobs, families, and other responsibilities is a lot to ask. We know Board Members spend hours trying to make sure every part of their community looks great and runs smoothly, however, we also know no one wants to be the bad guy nagging their neighbor to pay their dues or clean up their yard. That is why we are here.

If you are looking to hire a company in the Tulsa, Jenks, Broken Arrow or Bixby area to take the weight off the shoulders of your Board, we hope you will consider Green Country HOA Management. We are committed to providing the best service in order to become the number one name in HOA management in the greater Tulsa area.

Please take a moment to browse our site and then contact us to create a bid specific for your community’s needs.

Who We Are

Green Country HOA Management is an HOA Management company located in Jenks, Oklahoma. We handle the financial, administrative and management needs of Homeowners’ Associations in the Tulsa, Jenks, Broken Arrow and Bixby areas.

We specialize in personal and prompt service, to both the Board and the residents of your neighborhood. We have years of management and accounting experience to help your neighborhood run as smoothly and effortlessly as possible. It is our job to take care of the day-to-day needs and issues that come up, so your Board can enjoy the community.

 

Couple enjoying coffeeServices Offered:

It is our goal to work with your Board to cater to the needs of your neighborhood in the Tulsa, Jenks, Broken Arrow or Bixby area.

Some of the services we offer include:

Management:

  • Answer questions and field complaints from residents
  • Perform inspections of neighborhood looking for covenant violations
  • Send violation notices to homeowners and follow up for compliance
  • Perform administrative record keeping including assisting with architectural applications
  • Attend all scheduled meetings of the Board, per contract
  • Review and assist with the placement of insurance
  • Maintain current files for the Association including an up-to-date spreadsheet of all owners to the extent that information is provided
  • Prepare and send out mailings and notices by direction of the Board
  • Solicit and obtain competitive bids for services needed as directed by the Board
  • Prepare bids and present them to the Board for decision and vote
  • Oversee vendors work
  • Provide the Board with a detailed monthly report that shows status of delinquent accounts, financial statements, and status of current projects
  • Verify that all vendors have current and correct insurance policies
  • Manage pool codes and pool rentals

Accounting:

  • Process all accounts payable and receivable
  • Prepare and distribute detailed monthly income and expense reports to the Board
  • Maintain (or open) bank accounts as directed by the Board specific to each Association
  • All Homeowners’ Association’s funds are deposited separately into their own accounts; Funds are not intermixed
  • Maintain account ledgers and history for each homeowner
  • Bill and process Homeowners’ dues and assessments
  • Assist the treasurer in creating a proposed annual budget for the Board
  • Provide homeowners with their current balance and answer questions regarding dues as requested
  • Prepare and file liens (and lien releases) as necessary on delinquent accounts
  • Assist and cooperate with any outside auditing firm that may be retained by the Association
  • Prepare and process IRS Form 1099’s at the end of each calendar year for tax purposes
  • Prepare yearly taxes for the Association
  • Prepare and send closing letters as requested
This is just a sample of some of the services we offer to communities in the Tulsa, Jenks, Broken Arrow and Bixby area. Please give us a call today and allow us to show you how we can help take these tasks (and more) off the shoulders of your Board.

 

Contact Us:

The staff at Green Country HOA Management is available Monday through Friday to answer your questions, take a payment, or create a custom proposal for your community.

Mailing Address:
Green Country HOA Management
PO Box 1044
Jenks, OK 74037

Office Hours: Monday-Friday 9:00AM-5:00PM

Office Number: 918-901-9311

Email: greencountryhoa@gmail.com

Please fill out our contact form and we will contact you shortly!


FAQ

Frequently asked questions from Homeowners:

Why do I have to pay HOA dues?
If you live in a neighborhood with a Homeowners’ Association, you are required to pay HOA dues as outlined in the governing documents for your community.
What do my HOA dues cover?
Your HOA dues (or occasional assessment) cover the expense to maintain or repair the common areas and amenities in your neighborhood. Some of these items may be pools, splash pads, parks, trails, ponds, landscaping, greenbelts, physical structures, etc.
I live in a neighborhood managed by Green Country HOA and need a closing letter (resale certificate) who do I contact?
Please call or email us at 918.901.9311 or greencountryhoa@gmail.com.

Frequently asked questions from Board members:

What does Green Country HOA Management do?
Green Country HOA Management takes direction from your Board and implements your decisions. We take many tasks off the Board to allow your neighborhood to run smoothly and look as great as possible. If you are in the Tulsa, Jenks, Broken Arrow or Bixby area, please look at the ‘services’ section of our site for a list of some of the services we offer.
What authority does Green Country HOA Management have?
Green Country HOA Management has no control or authority outside the direction of the Board. We cannot make decisions for your community; we only implement what the Board has directed.
How much are Green Country HOA Management’s fees?
Because each community has different needs, so does the management pricing. Please contact us today to get started on a bid for your HOA.
Will the Board have to put in as much time?
No, by transferring the day-to-day operations to Green Country HOA Management, the Board is able to make decisions and then sit back and let us do the rest.
How do we transfer from a different management company to GCHOA?
We will work with your current management company to transfer everything with as little headache for you as possible.
If you have any other questions regarding the management of your community, please give us a call at 918.901.9311.